Moving from one email platform or server to another can be a daunting task for any individual or organization. In the simplest of scenarios, there are still tasks to accomplish and it can be beneficial to have some sort of plan and there are a number of other migration tips that could be useful too. Here are 3 migration tips to note, if you plan to or are involved with the migration of email systems, platforms or servers.
1. Have a plan! Yes, this seems exceedingly simple and for very small email migration projects, this may seem like an unnecessary step. If the migration is truly simple, then this can be a good thing and may imply that your migration plans could be simple and straightforward as well. Nevertheless, regardless of if the resulting plan is a mere number of words or sentences, it is advisable to write it down or make a note of it mentally and then review it for completeness. For more complex email migration projects, individuals and organizations may want to create migration teams that would collectively work on this plan together. Once the plan is finalized and tasks ahead are verified, next steps could begin.
2. Understand the different email platforms. Another way to target successful migration between systems is to first understand what each email system is and what it implies to move data or emails from one system to another. For instance, you could be moving email from a Lotus Notes email platform to an Outlook email platform or from an integrated Blackboard system email account to Google. It would be wise to understand the intricacies associated with each relevant email system and how best to achieve the intended migration. For instance, Google may have its own best practices associated with specific Google-types of migration. The research and preliminary work done to understand the email platforms should be part of the migration plan document.
3. Communication. This area should not be underestimated. Communication is a key…